🏭 Light Manufacturing

Complete document roadmap – 82 core documents

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Document Roadmap

R 700

Complete list of 82 documents with descriptions – ready to implement.

File Directory Structure

R 700

Pre‑built folder structure – just copy and start filing.

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📋 Document Roadmap

Phase 1: Registration & Compliance (11 docs)

✔	Document	Description
	MFG-001 – CIPC Registration Certificate	Proof of company registration
	MFG-002 – Memorandum of Incorporation (MOI)	Company constitution
	MFG-003 – SARS Registration (IT, PAYE, VAT)	Tax compliance (VAT if turnover >R1m)
	MFG-004 – COIDA Registration	Employee injury cover
	MFG-005 – Public Liability Insurance	Third‑party injury or property damage
	MFG-006 – Product Liability Insurance	Defective products
	MFG-007 – Factory / Business Licence (Municipal)	Required for industrial premises
	MFG-008 – Zoning Certificate (Industrial)	Municipality confirmation
	MFG-009 – Fire Clearance Certificate	For factory premises
	MFG-010 – B‑BBEE Certificate	For corporate tenders
	MFG-011 – CSD Registration	For government tenders

Phase 2: Contracts & Client Docs (10 docs)

✔	Document	Description
	MFG-012 – Manufacturing Agreement (Master)	Core contract with client (custom production)
	MFG-013 – Supply Agreement (repeat orders)	Ongoing supply terms
	MFG-014 – Quotation / Proposal Template	Per unit or batch pricing
	MFG-015 – Purchase Order Template (from client)	Order confirmation
	MFG-016 – Delivery Note / Waybill	Proof of dispatch
	MFG-017 – Non‑Disclosure Agreement (NDA)	Protect designs and processes
	MFG-018 – Subcontractor Agreement	Outsourced processes (laser cutting, printing)
	MFG-019 – Raw Material Supply Agreement	With material suppliers
	MFG-020 – Equipment Lease Agreement	For renting machinery (CNC, presses)
	MFG-021 – Warranty Policy (finished goods)	Liability limitation

Phase 3: Human Resources (10 docs)

✔	Document	Description
	MFG-022 – Employment Contract – Machine Operator	Production staff
	MFG-023 – Employment Contract – Assembler	Manual assembly
	MFG-024 – Employment Contract – Quality Control Inspector	QA staff
	MFG-025 – Employment Contract – Production Supervisor	Team leader
	MFG-026 – Employment Contract – Factory Manager	Senior staff
	MFG-027 – Independent Contractor Agreement	Casual / specialist labour
	MFG-028 – Code of Conduct (Employees)	Safety, productivity, theft prevention
	MFG-029 – Disciplinary Code & Procedure	HR compliance
	MFG-030 – Shift Roster Template	Daily/weekly schedule
	MFG-031 – Attendance Register (Daily)	Sign‑in / sign‑out

Phase 4: Operations & Production Management (15 docs)

✔	Document	Description
	MFG-032 – Production Schedule / Job Card	Tracking progress per order
	MFG-033 – Bill of Materials (BOM) per product	Raw material list
	MFG-034 – Raw Material Inventory Log	Stock control
	MFG-035 – Finished Goods Inventory Log	Ready to dispatch
	MFG-036 – Daily Production Report	Units produced, scrap rate
	MFG-037 – Machine Operating Log (run hours)	Productivity tracking
	MFG-038 – Quality Control Inspection Sheet	Defect tracking per batch
	MFG-039 – Non-Conforming Product Report	Scrap/rework
	MFG-040 – Supplier Delivery Note Log	Raw materials received
	MFG-041 – Purchase Order Template (to suppliers)	Material ordering
	MFG-042 – Tool / Die Sign-Out Register	For custom tooling
	MFG-043 – Packaging & Dispatch Log	Goods leaving factory
	MFG-044 – Customer Return / Complaint Log (RMA)	Returns handling
	MFG-045 – Maintenance Work Order	Repair requests
	MFG-046 – Factory Layout / Emergency Exit Map	Safety and efficiency

Phase 5: Health & Safety (12 docs)

✔	Document	Description
	MFG-047 – Occupational Health & Safety (OHS) Policy	Company H&S
	MFG-048 – Factory‑Specific Risk Assessment	Machinery, noise, dust, chemicals
	MFG-049 – Safe Work Method Statement (SWMS) per machine	Guarding, lockout/tagout
	MFG-050 – Incident / Accident Report Form	Injury or near‑miss
	MFG-051 – First Aid Kit Register (per station)	Inventory
	MFG-052 – Fire Extinguisher Inspection Log	Monthly check
	MFG-053 – Emergency Evacuation Plan (factory)	Map and procedure
	MFG-054 – Personal Protective Equipment (PPE) Register	Goggles, gloves, earplugs, boots
	MFG-055 – Noise Monitoring Log	Hearing conservation (if applicable)
	MFG-056 – Dust / Fume Extraction Log	Air quality
	MFG-057 – Hazardous Chemical Register	Oils, solvents, paints – MSDS on file
	MFG-058 – Toolbox Talk Register	Weekly safety talks

Phase 6: Finance & Suppliers (8 docs)

✔	Document	Description
	MFG-059 – Invoice Template (to clients)	Per order / batch
	MFG-060 – Supplier Invoice Register	Raw materials, consumables
	MFG-061 – Payroll Register	Staff wages
	MFG-062 – Petty Cash Log	Small factory expenses
	MFG-063 – Costing Sheet per product	Materials + labour + overhead
	MFG-064 – Client Payment History	Accounts receivable
	MFG-065 – Supplier Payment Schedule	Creditors aging
	MFG-066 – Bank Reconciliation Template	Monthly finance

Phase 7: Equipment & Assets (9 docs)

✔	Document	Description
	MFG-067 – Asset Register (Master)	Machines, tools, vehicles, computers
	MFG-068 – Equipment Maintenance Log (per machine)	Service records, breakdowns
	MFG-069 – Calibration Log (measuring tools)	For QA compliance
	MFG-070 – Small Tool Register	Drills, grinders, hand tools
	MFG-071 – Forklift / Pallet Jack Inspection Log	Daily checks (if used)
	MFG-072 – Compressor / Air System Log	Maintenance
	MFG-073 – Vehicle Log Sheet (delivery van)	Fuel, trips, maintenance
	MFG-074 – Spare Parts Inventory	For machine repairs
	MFG-075 – Asset Disposal Form	Retirement of old equipment

Phase 8: Forms & Templates (7 docs)

✔	Document	Description
	MFG-076 – Job Card Template	Per order
	MFG-077 – Overtime Authorization Form	Staff approval
	MFG-078 – Leave Application Form	Staff requests
	MFG-079 – New Employee Induction Checklist (factory safety)	Onboarding
	MFG-080 – Supplier Evaluation Form	Vendor performance
	MFG-081 – Customer Satisfaction Survey	Feedback
	MFG-082 – Termination Checklist	Offboarding

📁 File Directory Structure

Light Manufacturing (Pty) Ltd/
│
├── 01 Registration & Compliance/
│   ├── CIPC_Registration.pdf
│   ├── MOI.pdf
│   ├── SARS_Registration.pdf
│   ├── COIDA_Certificate.pdf
│   ├── Public_Liability_Insurance.pdf
│   ├── Product_Liability_Insurance.pdf
│   ├── Factory_Business_Licence.pdf
│   ├── Zoning_Certificate.pdf
│   ├── Fire_Clearance.pdf
│   ├── B-BBEE_Certificate.pdf
│   └── CSD_Registration.pdf
│
├── 02 Contracts & Client Docs/
│   ├── Manufacturing_Agreement_Master.docx
│   ├── Supply_Agreement.docx
│   ├── Quotation_Template.docx
│   ├── Purchase_Orders_Clients/ (by client)
│   ├── Delivery_Notes/ (by date)
│   ├── NDA_Recipes_Designs.docx
│   ├── Subcontractor_Agreements/
│   ├── Raw_Material_Supply_Agreements/
│   ├── Equipment_Lease_Agreements/
│   └── Warranty_Policy.pdf
│
├── 03 Human Resources/
│   ├── Employment_Contracts/
│   │   ├── Machine_Operator.docx
│   │   ├── Assembler.docx
│   │   ├── QC_Inspector.docx
│   │   ├── Production_Supervisor.docx
│   │   └── Factory_Manager.docx
│   ├── Independent_Contractor_Agreement.docx
│   ├── Code_of_Conduct.pdf
│   ├── Disciplinary_Code.pdf
│   ├── Shift_Rosters/ (by week)
│   └── Attendance_Registers/ (by month)
│
├── 04 Operations & Production Management/
│   ├── Production_Schedule_Job_Cards/ (by order)
│   ├── Bills_of_Materials/ (by product)
│   ├── Raw_Material_Inventory_Log.xlsx
│   ├── Finished_Goods_Inventory_Log.xlsx
│   ├── Daily_Production_Reports.xlsx
│   ├── Machine_Operating_Logs.xlsx
│   ├── QC_Inspection_Sheets/ (by batch)
│   ├── Non_Conforming_Product_Log.xlsx
│   ├── Supplier_Delivery_Notes/ (by date)
│   ├── Purchase_Orders_Issued/ (to suppliers)
│   ├── Tool_Die_Sign_Out.xlsx
│   ├── Packaging_Dispatch_Log.xlsx
│   ├── Customer_Return_Complaint_Log.xlsx
│   ├── Maintenance_Work_Orders/ (by machine)
│   └── Factory_Layout_Emergency_Map.pdf
│
├── 05 Health & Safety/
│   ├── OHS_Policy.pdf
│   ├── Risk_Assessment_Factory.pdf
│   ├── Safe_Work_Method_Statements/
│   ├── Incident_Reports/ (by date)
│   ├── First_Aid_Kit_Register.xlsx
│   ├── Fire_Extinguisher_Log.xlsx
│   ├── Emergency_Evacuation_Plan.pdf
│   ├── PPE_Issue_Register.xlsx
│   ├── Noise_Monitoring_Log.xlsx (if applicable)
│   ├── Dust_Fume_Extraction_Log.xlsx
│   ├── Hazardous_Chemical_Register.xlsx
│   └── Toolbox_Talk_Register.xlsx
│
├── 06 Finance & Suppliers/
│   ├── Invoices_Issued/ (to clients)
│   ├── Supplier_Invoice_Register.xlsx
│   ├── Payroll_Records/ (by month)
│   ├── Petty_Cash_Log.xlsx
│   ├── Costing_Sheets/ (by product)
│   ├── Client_Payment_History.xlsx
│   ├── Supplier_Payment_Schedule.xlsx
│   └── Bank_Reconciliation.xlsx
│
├── 07 Equipment & Assets/
│   ├── Asset_Register.xlsx
│   ├── Equipment_Maintenance_Logs/ (by machine)
│   ├── Calibration_Log.xlsx
│   ├── Small_Tool_Register.xlsx
│   ├── Forklift_Inspection_Log.xlsx
│   ├── Compressor_Log.xlsx
│   ├── Vehicle_Logs/ (delivery)
│   ├── Spare_Parts_Inventory.xlsx
│   └── Asset_Disposal_Form.docx
│
└── 08 Forms & Templates/
    ├── Job_Card_Template.docx
    ├── Overtime_Form.docx
    ├── Leave_Application.docx
    ├── Factory_Induction_Checklist.docx
    ├── Supplier_Evaluation_Form.docx
    ├── Customer_Satisfaction_Survey.docx
    └── Termination_Checklist.docx

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