♻️ Cash for Scrap / Recycling

Complete document roadmap – 77 core documents

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Document Roadmap

R 700

Complete list of 74 documents with descriptions – ready to implement.

File Directory Structure

R 700

Pre‑built folder structure – just copy and start filing.

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📋 Document Roadmap

Phase 1: Registration & Compliance (12 docs)

✔	Document	Description
	SCR-001 – CIPC Registration Certificate	Proof of company registration
	SCR-002 – Memorandum of Incorporation (MOI)	Company constitution
	SCR-003 – SARS Registration (IT, PAYE, VAT)	Tax compliance
	SCR-004 – COIDA Registration	Employee injury cover
	SCR-005 – Public Liability Insurance	Premises and third parties
	SCR-006 – Scrap Metal Dealers Licence	Required by law
	SCR-007 – Second-Hand Goods Dealer Licence	For buying from public
	SCR-008 – Waste Management Licence	Environmental compliance
	SCR-009 – Zoning Certificate (Industrial)	Municipality confirmation
	SCR-010 – Fire Clearance Certificate	Emergency Services
	SCR-011 – Weighbridge Calibration Certificate	Accuracy of weighing
	SCR-012 – B‑BBEE Certificate	For corporate suppliers

Phase 2: Contracts & Client Docs (10 docs)

✔	Document	Description
	SCR-013 – Supplier Agreement (Corporate)	For regular scrap suppliers
	SCR-014 – Cash Purchase Receipt (Standard)	Required by law for walk‑in sellers
	SCR-015 – Non‑Cash Payment Authorization	EFT or cheque to seller
	SCR-016 – Quotation Template (for selling scrap)	To foundries / recyclers
	SCR-017 – Sales Invoice (selling scrap)	To buyers
	SCR-018 – Transport / Collection Agreement	For picking up scrap
	SCR-019 – Non‑Disclosure Agreement (NDA)	For supplier relationships
	SCR-020 – Contractor Agreement (transport, sorting)	Subcontractors
	SCR-021 – Supplier Registration Form	Capture seller details (legal requirement)
	SCR-022 – Indemnity Form (for site access)	Liability waiver

Phase 3: Human Resources (9 docs)

✔	Document	Description
	SCR-023 – Employment Contract – General Worker	Sorting, loading
	SCR-024 – Employment Contract – Weighbridge Operator	Scale management
	SCR-025 – Employment Contract – Buyer / Manager	Purchasing decisions
	SCR-026 – Employment Contract – Driver	Collection vehicle
	SCR-027 – Independent Contractor Agreement	Casual labour
	SCR-028 – Code of Conduct (Employees)	Honesty, theft prevention
	SCR-029 – Disciplinary Code & Procedure	HR compliance
	SCR-030 – Shift Roster Template	Daily schedule
	SCR-031 – Attendance Register (Daily)	Sign‑in / sign‑out

Phase 4: Operations & Site Management (14 docs)

✔	Document	Description
	SCR-032 – Daily Purchase Register (required by law)	All scrap purchases with seller ID
	SCR-033 – Weighbridge Ticket	Weight record
	SCR-034 – Stock Inventory Log (by metal type)	Copper, brass, aluminium, steel
	SCR-035 – Price List (daily rates)	Published for sellers
	SCR-036 – Vehicle Log Sheet (collection trucks)	Fuel, trips, maintenance
	SCR-037 – Seller ID Verification Log	Copy of ID, photo, thumbprint (legal)
	SCR-038 – Waiting Period Register	Holding period before reselling
	SCR-039 – CCTV Footage Log	Security requirement
	SCR-040 – Equipment Sign‑Out Register	Shears, magnets, forklifts
	SCR-041 – Cash Float Register	Petty cash for cash payments
	SCR-042 – Daily Cash Reconciliation	End of day balancing
	SCR-043 – Supplier Payment Schedule	Who was paid, when, how
	SCR-044 – Loading / Dispatch Log	Scrap leaving premises
	SCR-045 – Site Access Register (sellers & trucks)	Security control

Phase 5: Health & Safety (10 docs)

✔	Document	Description
	SCR-046 – Occupational Health & Safety (OHS) Policy	Company H&S
	SCR-047 – Site‑Specific Risk Assessment	Heavy machinery, sharp metals, dust
	SCR-048 – Safe Work Method Statement (SWMS)	Cutting, sorting, loading
	SCR-049 – Incident / Accident Report Form	Injuries or near‑misses
	SCR-050 – First Aid Kit Register	Inventory
	SCR-051 – Fire Extinguisher Inspection Log	Monthly check
	SCR-052 – Emergency Evacuation Plan	Site map and procedure
	SCR-053 – Personal Protective Equipment (PPE) Policy	Gloves, steel‑toe boots, hard hats, hi‑vis
	SCR-054 – Hazardous Waste Register	Batteries, oil, chemicals
	SCR-055 – Toolbox Talk Register	Weekly safety talks

Phase 6: Finance & Suppliers (8 docs)

✔	Document	Description
	SCR-056 – Invoice Template (selling scrap)	To buyers
	SCR-057 – Supplier Invoice Register (expenses)	Equipment, transport, utilities
	SCR-058 – Payroll Register	Staff wages
	SCR-059 – Cash Purchase Log (for tax)	Record of cash payments to sellers
	SCR-060 – Bank Deposit Slip Log	Cash banked daily
	SCR-061 – Supplier Contract – Foundry / Recycler	Offtake agreement
	SCR-062 – Client Payment History	Accounts receivable
	SCR-063 – Bank Reconciliation Template	Monthly finance

Phase 7: Equipment & Assets (7 docs)

✔	Document	Description
	SCR-064 – Asset Register (Master)	Weighbridge, forklift, baler, shears
	SCR-065 – Weighbridge Calibration Log	Annual / bi‑annual certification
	SCR-066 – Vehicle Maintenance Log	Service records
	SCR-067 – Equipment Maintenance Log	Baler, conveyor, forklift
	SCR-068 – Small Tool Register	Cutters, magnets, hand tools
	SCR-069 – CCTV System Maintenance Log	Camera checks
	SCR-070 – Asset Disposal Form	Retirement of old equipment

Phase 8: Forms & Templates (7 docs)

✔	Document	Description
	SCR-071 – Seller Declaration Form (source of scrap)	To prevent stolen goods
	SCR-072 – Daily Stock Report (by metal type)	Management visibility
	SCR-073 – Overtime Authorisation Form	Staff approval
	SCR-074 – Leave Application Form	Staff requests
	SCR-075 – Site Induction Checklist (new worker)	Safety briefing
	SCR-076 – Supplier Complaint Form	Dispute from seller
	SCR-077 – Termination Checklist	Offboarding

📁 File Directory Structure

Cash for Scrap (Pty) Ltd/
│
├── 01 Registration & Compliance/
│   ├── CIPC_Registration.pdf
│   ├── MOI.pdf
│   ├── SARS_Registration.pdf
│   ├── COIDA_Certificate.pdf
│   ├── Public_Liability_Insurance.pdf
│   ├── Scrap_Metal_Dealers_Licence.pdf
│   ├── Second_Hand_Goods_Licence.pdf
│   ├── Waste_Management_Licence.pdf
│   ├── Zoning_Certificate.pdf
│   ├── Fire_Clearance.pdf
│   ├── Weighbridge_Calibration_Certificate.pdf
│   └── B-BBEE_Certificate.pdf
│
├── 02 Contracts & Client Docs/
│   ├── Supplier_Agreement_Corporate.docx
│   ├── Cash_Purchase_Receipt_Template.docx
│   ├── Non_Cash_Payment_Authorization.docx
│   ├── Quotation_Template_Selling.docx
│   ├── Sales_Invoice_Template.docx
│   ├── Transport_Collection_Agreement.docx
│   ├── Supplier_Registration_Form.docx
│   └── Indemnity_Form.docx
│
├── 03 Human Resources/
│   ├── Employment_Contracts/
│   │   ├── General_Worker.docx
│   │   ├── Weighbridge_Operator.docx
│   │   ├── Buyer_Manager.docx
│   │   └── Driver.docx
│   ├── Independent_Contractor_Agreement.docx
│   ├── Code_of_Conduct.pdf
│   ├── Disciplinary_Code.pdf
│   ├── Shift_Rosters/ (by week)
│   └── Attendance_Registers/ (by month)
│
├── 04 Operations & Site Management/
│   ├── Daily_Purchase_Registers/ (by date – legal)
│   ├── Weighbridge_Tickets/ (carbon or scanned)
│   ├── Stock_Inventory_Logs.xlsx
│   ├── Price_Lists/ (daily rates)
│   ├── Vehicle_Logs/ (collection trucks)
│   ├── Seller_ID_Verification/ (copies of IDs, photos)
│   ├── Waiting_Period_Register.xlsx
│   ├── CCTV_Footage_Log.xlsx
│   ├── Equipment_Sign_Out.xlsx
│   ├── Cash_Float_Register.xlsx
│   ├── Daily_Cash_Reconciliation.xlsx
│   ├── Supplier_Payment_Schedule.xlsx
│   └── Site_Access_Register.xlsx
│
├── 05 Health & Safety/
│   ├── OHS_Policy.pdf
│   ├── Risk_Assessments/ (by area)
│   ├── Safe_Work_Method_Statements/
│   ├── Incident_Reports/ (by date)
│   ├── First_Aid_Kit_Register.xlsx
│   ├── Fire_Extinguisher_Log.xlsx
│   ├── Emergency_Evacuation_Plan.pdf
│   ├── PPE_Issue_Register.xlsx
│   ├── Hazardous_Waste_Register.xlsx
│   └── Toolbox_Talk_Register.xlsx
│
├── 06 Finance & Suppliers/
│   ├── Invoices_Issued/ (selling scrap)
│   ├── Supplier_Invoice_Register.xlsx
│   ├── Payroll_Records/ (by month)
│   ├── Cash_Purchase_Log.xlsx
│   ├── Bank_Deposit_Slip_Log.xlsx
│   ├── Supplier_Contracts/ (selling to foundries)
│   ├── Client_Payment_History.xlsx
│   └── Bank_Reconciliation.xlsx
│
├── 07 Equipment & Assets/
│   ├── Asset_Register.xlsx
│   ├── Weighbridge_Calibration_Log.xlsx
│   ├── Vehicle_Maintenance_Logs/
│   ├── Equipment_Maintenance_Logs/
│   ├── Small_Tool_Register.xlsx
│   ├── CCTV_Maintenance_Log.xlsx
│   └── Asset_Disposal_Form.docx
│
└── 08 Forms & Templates/
    ├── Seller_Declaration_Form.docx
    ├── Daily_Stock_Report.xlsx
    ├── Overtime_Form.docx
    ├── Leave_Application.docx
    ├── Site_Induction_Checklist.docx
    ├── Supplier_Complaint_Form.docx
    └── Termination_Checklist.docx

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